Siemens Project Coordinator in Hayward, California
Job Family: Project Management
Division: Building Technologies
Business Unit: Energy Solutions
Requisition Number: 210275
Primary Location: United States-California-Hayward
Assignment Category: Full-time regular
Experience Level: Mid level
Education Required Level: High School Diploma / (GED)
Travel Required: 5%
Siemens is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability and internationality for more than 165 years. As a global technology company, Siemens is rigorously leveraging the advantages that this setup provides. To tap business opportunities in both new and established markets, the Company is organized in nine Divisions: Power and Gas, Wind Power and Renewables, Energy Management, Building Technologies, Mobility, Digital Factory, Process Industries and Drives, Healthineers and Financial Services.
The Siemens Building Technologies Division is the world market leader for safe, energy efficient and environmentally friendly buildings and infrastructure. As a technology partner, consultant, service provider, system integrator and product supplier, Building Technologies offers fire protection, security, building automation, heating, ventilation and air conditioning (HVAC) and energy management products and services.
For more information, please visit: http://www.siemens.com/businesses/us/en/building-technologies.htm
This position works closely with the Operations Manager and Project Managers within BPS. The goal of the position is to allow Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Coordinators also act as the HUB on all projects ensuring they move smoothly through all Project Milestones, keep a focused attention on document control, project close out, and act as the alternate point of contact for customers in order to help ensure overall customer satisfaction.
Support PM with directed duties pertaining to projects. Prepare customer training documents. Act as liaison between Customers, PMs, Sales Executives, Engineering and the FBA Staff. Track and process billing approvals, distribution, and vendor submissions. Collect and communicate required documentation to facilitate project booking and invoice payment. Obtain transmittals and receipts for transfers.
Create purchase requisition for Subcontractors from finalized subcontractor price & scope. Set up subcontractor in BOM,assign network, network activity and delivery date. Monitor monthly claims to ensure Operations Manager approval, submit for processing. Verify specialist timesheet submissions for approval through month end. Assist with Month End Close for PMs. Ensure all jobs are reviewed and claims are processed in Audit Report. Review PM Milestone sheets and updates Project Milestones in SAP during month close. Monitor all closed jobs; ensure all are billed 100%. Run automated TECO process at the POC level. Partner with Solutions to Service Turnover Coordinator.
Administer Financial Reporting for OMs and PMs including Good Receipts and Monthly Cost center Comparison Report.Manage Sales to Ops and Solutions to Service Turnover, schedule weekly meetings, prepare agenda for projects to be turned over, ensure appropriate approvals. Process claims, make adjustments in SAP, provide PMs with project documentation upon completion.
Coordinate and attend Operations meetings. Coordinate Employee Satisfaction Events for the Operations Team. Manage each Divisions Travel/Training costs. Project filing. Other duties as assigned.
Required Knowledge/Skills, Education, and Experience
HS diploma or equivalent required
A minimum of 1 years of vocation/technical training or an Associate’s degree may be required.
Demonstrated experience with Microsoft Word, Excel and Power Point, or equivalent.
Familiarity with financial tracking software (ex. SAP) and project management tools is a plus.
Specialized skill training/certification may be required.
Demonstrates leading-edge or extensive knowledge in a specialty area and of tasks and responsibilities.
A minimum of 8+ years of successful experience in area of responsibility and successful demonstration of Key Responsibilities and Knowledge as presented above.
Preferred Knowledge/Skills, Education, and Experience
- Familiarity with financial tracking software (ex. SAP) and project management tools (PMCT, BIM 360, etc)
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.
EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here at https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .
Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here at https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf .